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Administrative Specialist

The Company

TrackAbout is a software company experiencing high worldwide demand for our services. We are looking to hire talented and energetic people who are interested in playing pivotal roles in our growth.

We help companies keep track of their stuff. Our customers use mobile devices and smartphones to record the status and movement of their physical equipment. We collect data, send it to our web site, and turn it into valuable information which our customers use to run their businesses more efficiently. The rise of the smartphone in the enterprise is a huge, huge opportunity for us.

Visit our web site for more information about what we do.


Your Responsibilities

This is an important new Full Time role within our company. At a high level, your job will be to assist our Office Manager to ensure smooth and efficient internal business processes.  

The main areas of contribution will include:

  • Liaise between Sales and Finance to ensure billing processes are being maintained.
  • Collecting missing information critical to accurate billing
  • Follow up on outstanding document requirements (contracts, statements of work, Purchase Order numbers)
  • Onboard new customers and maintain customer files and records
  • Assist with information management.  Ensure key documentation meets company naming and organizational standards
  • Receive and Process Label Orders
  • Act as the first point of contact for main communication channels (email, phone) for the administrative team; route issues/questions as needed
  • Additional duties as assigned by management


The ideal candidate should

  • Be assertive and work well in a team environment
  • Have strong attention to detail and organizational skills.
  • Possess some knowledge of business administration (basic finance would be helpful)
  • Have a High School Diploma / GED equivalent (some college level education is a plus)
  • Experience with NetSuite accounting software would be exceptional!



This position is based at TrackAbout’s Moon Township headquarters.  No travel is anticipated in this role.


Work Environment

You will be joining a team of dedicated professionals. The company has less than 40 employees and retains a small company feel.  All members of the team are expected to be self motivated and live up to a high standard of performance. TrackAbout is a friendly place to work and management is always accessible.

Our published core values are:

  • Believe in the Power of Storytelling
  • Work with Great Passion and Enthusiasm
  • Celebrate Problem Solving
  • Foster a Fun and Friendly Atmosphere
  • No Egos & No Yelling

More about our company culture in BlogAbout TrackAbout (



TrackAbout has a very competitive benefits plan for full-time employees including:

  • Stock options
  • 3.5 weeks of paid vacation
  • Medical, dental and vision insurance
  • Life insurance
  • 401k plan with matching contributions


To Apply

Please fill out the form to the right to apply.

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